In order to minimize cost, ensure the safety of your employees and be able to provide excellent service to your clients, it is highly important to create a preventive maintenance plan for your fleet.
Your fleet preventive maintenance plan will help you determine what kind of maintenance needs to be done on your vehicles and when they need to be done. However, aside from creating your plan, you have to make sure that it is properly implemented.
Here are a few tips on how you can do that.
Establish a schedule
One of the most important aspects of implementing a preventive maintenance plan is establishing a schedule. This will help ensure that all vehicles in your fleet are properly maintained and that no vehicle falls through the cracks.
If you have a variety of vehicles, some of them may not be used as often as others. One way to schedule your preventive fleet maintenance is to base it on the odometer readings.
You can use your fleet management software to give you a reminder that certain vehicles are already due for maintenance. With today’s technology, you can easily link the vehicle’s odometer to the software so that it could accurately schedule fleet maintenance.
Coordinate with your mechanics
In order for preventive maintenance to be successful, it is important to coordinate with your mechanics. They need to be aware of the schedule and what work needs to be done on each vehicle.
You should also communicate with them about any changes or updates to the schedule. This way, they can be prepared and have all the necessary parts and tools on hand.
Inspect the work
Once the preventive maintenance has been carried out, it is important to inspect the work that was done. This will help ensure that everything was done properly and that there are no issues with the vehicle.
It is also a good idea to take note of any problems that were found during the inspection. This way, you can address them with your mechanic and make sure that they are fixed before they cause any further damage.
Make necessary changes to your preventive maintenance plan
It is great if you already have a plan and are currently following them. However, you should still be open to changes. You have to regularly monitor and inspect them and see if your plan is working. If not, there could be necessary changes that you have to make.
You should also be open to changes in technology. As new technologies become available, you might want to consider incorporating them into your preventive maintenance plan.
Keep accurate records
Another important tip for successfully implementing preventive maintenance is to keep accurate records. This includes keeping track of all the work that was done on each vehicle, as well as any problems that were found.
Accurate records will help you identify any trends and spot potential issues before they become major problems. It will also be helpful if you ever need to file a claim or get warranty work done.
Predict Future Preventive Maintenance
It is not enough to have the schedule simply followed. You should also be carefully analyzing your data. With accurate records, you can further monitor and assess the health of your assets. It will also be easier to analyze issues and even prevent them from coming up.
By always being one step ahead, you can avoid any issues that could arise and keep your fleet running smoothly.
Utilize A Preventive Maintenance Software
The preventive maintenance plan and schedule could be done manually. You can keep track of records through paperworks. However, that could take time and a lot of effort especially if you have lots of data to analyze.
Using preventive maintenance software can help make things easier and more efficient. With today’s technology, your manual work can be automated so that you don’t have to spend loads of time trying to analyze and compare your data. In such a way, you could better focus on finding possible solutions to any issues that may arise or find ways to prevent such issues from happening.
Preventive maintenance is essential in keeping your fleet running smoothly. By following the tips above, you can be sure that your preventive maintenance plan will be successfully implemented and that your fleet will be well-maintained.
